Manifests, covers, and content files will be uploaded in batch to NetGalley using FTP (file transfer protocol). FTP is a very simple and straightforward process where you copy your files directly into the appropriate directory on our servers. If you know how to ‘copy and paste’ a file from one directory to another on your PC, then you can do this. The only difference is that the directory where you are ‘pasting’ the file is on our server.
- Filezilla (Mac and PC)
- File Explorer (PC)
IMPORTANT: Please name cover and content files with the 13-digit ISBN for that title (for example, 9781234567890), no spaces, or the files will not import into NetGalley. Audio excerpts must use ISBN-excerpt.mp3 (see below for more on uploading Audio Excerpts)
Name your cover and content files with the 13-digit ISBN for that title (for example, 9781234567890.pdf), no spaces, or the files will not import into NetGalley.
In order to upload files to the NetGalley FTP using FileZilla, you must download FileZilla, which is free.
In the Host field, enter ftp.netgalley.com. Enter your FTP user name and password. This is could be different to your NetGalley user name and password. If you do not know your FTP username and password, or cannot log in, contact firstname.lastname@example.org . Now click Quickconnect.
The left panel shows your local file structure, and the right panel shows your FTP directory.
To upload, drag files from the left panel or from your documents to the _INBOX folder in the right panel.
The bottom panel shows the status of your file transfers.
- File format and size: Audio Excerpts must be MP3 files. We recommend file sizes under 10MB, but will accept files up to 24 MB.
- File name: Your file name must match the existing ISBN on NetGalley (not the audiobook ISBN). This allows our system to correctly match your file to the existing title record. The file name must follow this format ISBN-excerpt.mp3
- If you have a large number of files to re-name, we recommend Autorenamer. Click here for instructions.
- Uploading initial files: Files must be added to your company's NetGalley FTP folder. You must place your files INSIDE of the _INBOX folder.
Learn more about Audio Excerpts here